Karaoke and Disco Equipment Hire Terms and Conditions

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1) Risk of damage to, or loss of, any goods will be passed to you, the hirer, from the time the goods are delivered. Please ensure safe keeping of all our equipment from the time within this time.

2) Any damage incurred to the equipment during the hire period will be the responsibility of the hirer.

3) The cost of any repair to the hire equipment due to damage will be charged to the hirer at cost price.

4) The replacement of any damaged or lost microphones will be charged at £45 per item.

5) The hirer will take every step possible to ensure that no drinks or other liquids are placed near the equipment.

6) The hirer will be responsible for the karaoke track books, any lost or damaged books will be charged for at £10 per book.

7) Any children using the equipment under the age of 16 should be supervised.

8) The supplier is responsible for public liability insurance to the value of £10.000,000. ( ten million pounds )

9) An emergency / out of hours number will be left by the supplier to be used if you have a problem with the equipment. It is the responsibility of the hirer to call the supplier directly if there is any problem or malfunction with the equipment. It is the responsibility of the hirer to ensure that a contact number is left by the supplier. UK Karaoke Hire Ltd cannot be held responsible for any loss of service if this procedure is not followed. Our emergency number is also on our answerphone message (0345 463 5659)

10) UK Karaoke Hire Ltd cannot be held responsible for any problems occurring from the equipment being moved or disconnected by the hirer.

11) The supplier will instruct the hirer upon the use of the equipment. It is the responsibility of the hirer to ask any questions or ask for a repeat demo.

12) Uk Karaoke Hire Ltd cannot be held responsible for any damaged caused to the hirers property by extras hired such as smoke machines, bubble machines or pyrotechnics.

13) In the event of a supplier not arriving at the stated time, the hirer should call 07472 816856. The company cannot guarantee any response to messages left on any other number or by email during out of office hours.

14) If the booking is for the BRONZE package. The client is responsible for being available to take collection of the package on the day agreed and for the collection of the package by the courier at the agreed time. Failure to comply will incur a charge of £75 per day

15) Our Bronze packages are strictly full fee upon booking.

1) If a deposit is paid this is classed as non returnable and is a booking fee to cover the costs involved in processing the booking and all administration involved. In certain cases, when an event is postponed to a later date, the company may, at its own discretion, transfer the deposit to the future booking.

2) If a booking is cancelled more than 28 days from the event, no further payment will be requested.

3) If a booking is cancelled between 28 and 15 days from the event, 50% of the full fee will become payable.

4) Full remaining balance will be payable on all bookings cancelled within 14 days of the event.

5) If your booking is or one of our Bronze packages and is cancelled within 30 days of the event you will be entitled to a 50% refund.

If you order via our website or make an enquiry via our contact form – We will contact you shortly afterwards by email or by phone to confirm delivery and pickup times.

If due to unforeseen circumstances your booking is cancelled by us at no fault of your own, or if our supplier or employee breaches the contract we will refund any fees already paid.

Who we are

HireKaraoke.co.uk Ltd is a karaoke and party equipment provider based in the UK.

Our website address is: https://www.hirekaraoke.co.uk/

What personal data we collect and why we collect it

We do not actively collect personal data for marketing purposes unless an explicit opt-in is provided or we have a legitimate reason to contact you. The only data we store is covered by the key lawful basis for data processing set out by ICO in the General Data Protection Regulation (GDPR).

  • Your name and contact information will be stored with your consent (or implied consent such as making an enquiry on our website) so that we may contact you in relation to your enquiry.
  • We will only keep your contact details for marketing purposes if you explicitly opt in to our mailing list.
  • If you are an existing customer we may also opt you in to our mailing list under the legitimate business interest basis for processing your data. You will be given the opportunity to opt out in the footer of every marketing email you receive from us thereafter.
  • We may contact you in relation to an ongoing contract.
  • We may contact you in relation to legitimate business interest.
  • Your data will be kept on record for financial accounting purposes which we are legally required to maintain records of.

Our website uses cookies to help us to monitor traffic through our website. We use Google Analytics. All data is anonymous and no personal data is collected.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact form submissions to this website are collected and processed by us. By completing the contact form you are giving us permission to contact you under the lawful basis defined as ‘legitimate business interest’. Your personal data is not used for marketing purposes unless you become an active customer, in which case we may contact you under the legitimate business interest claus or in relation to your contract. The details of your enquiry will be kept until the query has been resolved and then retained for statistical purposes. Your data will only be used by the company for the purpose of answering your query unless you have opted in to receive marketing communications.

Akismet Anti-Spam Service

Akismet is currently disabled on this website.
We collect information about visitors who comment on websites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the website, but typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

WordPress Specific Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Google Analytics

Google Analytics Cookies on this website use the following names:


The cookies named __utma through __utmz come from websites that use Google Analytics, which primarily uses it to track visits.

Cookies do not contain any information that personally identifies you, but personal information that we store about you may be linked, by us, to the information stored in and obtained from cookies.

We may use the information we obtain from your use of our cookies for the following purposes:

(1) to track you as you navigate our website;
(2) to analyse the use of our website;

__utmz stores where a visitor came from (search engine, search keyword, link)
__utma stores each user’s amount of visits, and the time of the first visit, the previous visit, and the current visit (presumably partly for double checking of this information).
__utmb and __utmc are used to check approximately how long you stay on a site: when a visit starts, and approximately ends (c expires quickly). If you look at cookie state changes (e.g. using firecookie), you will see these change regularly.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Blocking Cookies

On your first visit to our website, a privacy notice will appear at the bottom of the window. Click on learn more. You will be given the option to turn off/on marketing related cookies.

Most browsers allow you to refuse to accept cookies.

In Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector;

In Firefox you can block all cookies by clicking “Tools”, “Options”, and un-checking “Accept cookies from sites” in the “Privacy” box.

In Safari you can block cookies by selecting Private browsing.

Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Deleting Cookies

You can also delete cookies already stored on your computer:

In Internet Explorer, you must manually delete cookie files;

In Firefox, you can delete cookies by, first ensuring that cookies are to be deleted when you “clear private data” (this setting can be changed by clicking “Tools”, “Options” and “Settings” in the “Private Data” box) and then clicking “Clear private data” in the “Tools” menu.

In Safari you can delete cookies by selecting preferences, then privacy, then details and then remove all.

Obviously, doing this may have a negative impact on the usability of many websites.

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. Any messages sent to us via a contact form on this website are sent by email directly to us for processing. We do not use an external monitoring system at this time.

Contacting us

If you have any questions about this privacy notice, or if you wish to exercise your rights or contact the DPO (Data Protection Officer), please use the contact details on the contact us page.

Changes to this Policy

From time to time we may update this Privacy Policy in line with website changes that may affect the personal information we gather about you. It is assumed that you accept such changes if you continue to use this website and services. If you do not accept such changes then you should stop using this website and services, and contact us if you would like any information removed.

Please feel free to contact us using the following details if you have any questions or queries.
We are on hand 24/7 to answer your call and help you.

Call:0345 463 5651
Monday-Friday: 9:00am – 5:00pm
Saturday: 9:00am – 5:00pm
Sunday: Closed

Email: info@hirekaraoke.co.uk

Reg Office:
20-22 Wenlock Road, London, England, N1 7GU

Emergency Number: 07472 816856